We are responsible for each student who comes into our District. It is important that we (club, host family, and District Country Officer) know where the student is at all times, depending on the situation.
When it comes to independent travel please be sure your club and host families understand the following:
- Educate your host families on the policy
- Travel is permitted with host parents or on Rotary authorized functions with proper adult chaperones.
- All travel must be approved by the District Youth Exchange Officer (YEO) or Inbound Coordinator, the host club, the host family and, for extended or distant trips, the student’s own parents in writing, exempting Rotary of responsibility and liability.
- Students may not travel alone or be accompanied only by other students unless being met on each end by Rotarians or their host families.
- A complete itinerary should be given to the Youth Exchange Officer or Inbound Coordinator and to the Club Youth Exchange chair.
- District 5100 has an obligation to be able to reach any inbound student within 24 hours should the need arise.
