Rotary District – Districts are numbered for identification and are governed by a District Governor. District 5100 is comprised of 70 clubs in Northern Oregon and Southwestern Washington, USA. District 5100 serves as the Sponsor District for Outbound Students and the Hosting District for Inbound Students.
The Hosting District is responsible for the orientation and care of inbound exchange students and may terminate the exchange, returning the student home, for failure to comply with the host district rules or having unacceptable conduct.Â
The Sponsoring District is responsible for the orientation and training of Outbound students.
District Governor (DG) – The Rotarian responsible to Rotary International for the conduct of all programs within a Rotary district. Therefore the youth exchange program is the responsibility of the DG.Â
District Youth Exchange Committee (DYEC) – On the district level, this committee trains students, maintains contact with counterpart Rotarians in other districts, and handles most of the administrative details of the exchange.  Â
District Youth Exchange Chairperson – The DYEC Chairperson is appointed by the District Governor and serves for three years. The Chairman has the responsibility to coordinate the exchange between the Sponsoring District and the Hosting District. To facilitate this, the Chairman may appoint an Inbound Coordinator, Outbound Coordinator, and Short Term Coordinator who may also have assistants.
Inbound Coordinator
Work with Clubs to get IB students matched to a Club, Assigned to a Host Parent and a School.Â
Collaborate with the DYEC on Parent, Counselor and Inbound Training to meet program timelines.
Maintain an up-to-date list of all Inbound students, Counselors and Host Parents and distribute to the Committee.
Outbound Coordinator – Â (for LTEP students)
Once a student has been accepted by a club as an Outbound Candidate, the Outbound Coordinator will work with the students to handle all application paperwork.
Collaborate with the Training Coordinator to complete Outbound Training sessions.
Work with CISI and travel company to complete Insurance/VISA/travel details.
Maintain an up to date list of all Outbound students, Clubs, Parents and distribute to the Committee.
Short-Term Exchange (STEP) Coordinator – Work with the rest of the committee to recruit/register Short-Term Students. Make sure students/parents get their Insurance and Background Checks completed in time.
Country Officer (CO) – A Rotarian who is a member of the District 5100 Youth Exchange Committee responsible for all aspects of the exchange with a particular country.Â
Youth Protection Officer (YPO) – The Rotarian designated by the District Governor as the contact person for all youth-related issues that affect the health and safety of participants in the RI Youth Exchange program.  This is the person to be notified immediately if and when one of these issues arise.Â
Rotex Student – Short for Rotary Exchange Student. Â
Sometimes used to describe all students in the youth exchange program. Most commonly used to describe Rebound Students who have been home for a couple of years. They are responsible for staying in contact with returning Outbounds, and ROTEX that come into the District Committee to build a pool of talent that can be used to participate in Inbound/Outbound Training for Students and Parents.
Provide training for Inbound Students at Inbound Orientation
Host Rebound Training and welcome returning Outbounds to participate in the next stage of YEP and ‘pay-it-forward’.
