INBOUND PROGRAM MATERIALS 

Section 1 – Welcome to Your Host District 5100

• 2024-2025 District Youth Exchange Committee Roster 
• Information about D5100
• Structure and Roles of District 5100
• Your Priorities
• Department of State
  • Letter to Exchange Student
  • Human Trafficking Video
  • Exchange Visitor Rights and Protections
  • Exchange Visitor Program Welcome Brochure
  • Wilberforce Document and Video
• United States of America Culture Overview
• State of Oregon
• State of Washington

Section 2 – Communications

• General Communication Guidelines
  • Country Officer – Monthly Reports
  • Social Media Guidance
  • Student Support System
• DOS Identification Card (given to student at IB Orientation)

Section 3- Regarding Schedule, Money, Travel and More!

• Schedule of Events – Calendar
• IB Required Training
• Appearance Dress Code for Events
• Money Management
• Insurance
  • CISI Insurance Brochure
  • FAQ about Insurance Plan
  • Link to Find a Provider
  • CISI Emergency Contacts
  • CISI Medical Claim Form
• Transportation and Travel

Section 4 – How to Have a Successful Exchange within the Rules

• Summary of RI Rules and Conditions of Exchange (signed as part of your application)
• District 5100 Additional Inbound Rules and Guidelines
• Practical Advice
• Example of a Successful Exchange
• Host Family Rules and Expectations
  • First Night Questions
  • Second Day Questions
  • How to Translate the First and Second Night Questions into a Foreign Language
• Going to School
• Early Return and Discipline Process
• State Laws that affect Minors

Section 5 – Regarding Your Health and Wellbeing

• Culture Shock and Homesickness
• Mental Health Resources – all links to online resources.
  • Substance Abuse and Mental Health Hotlines
  • NAMI Teen Help Line
  • NAMI Resource Directory
  • Mental Health Phone Apps
• Youth Protection Policies
• Abuse Awareness and Prevention
• Fentanyl Fact Sheet
• RI Diversity, Equity, and Inclusion Policy

Section 6 – Forms and Resources

• The Rotary 4-Way Test
• Budgeting Form
• WESSEX Procedural Document
• Permission to Travel Form

Section 7 – West Coast Tour 

• West Coast Tour Brochure
• West Coast Tour Narrative – Day by Day

Section 8 – Notes